How to Submit Your Campus Card Photo
Note: Hartford students and employees do not require an ID access card unless you will be visiting the Troy campus.
Once you have your RCS ID (your RPI email without “@rpi.edu”) and your password, follow these steps to upload your photo:
Step 1: Complete New Student or New Employee ID Request Form
Please complete the New Student or New Employee ID Request Form (First Year Students do not need to fill this out.) under the section titled “Campus Access Card/ID Card Forms" and then proceed to the steps below to upload your photo.
Step 2: Log In
Click the "Submit Campus Card Photo" button on the right side of this page.
Log in using your RCS ID and password.
Step 3: Upload Your Photo
- Go to the Profile tab.
- Click "Submit new photo."
Photo Guidelines:
- Must look like a driver's license (do not use a photo of your driver's license) or passport photo.
- Headshot only — from just above your head to your collarbone.
- Background must be plain white — no furniture, decorations, or scenery.
- No filters or effects.
- Face forward with your eyes open and a neutral expression or smile (we love smiles!).
- Wear everyday clothes. No hats or sunglasses.
- Head coverings for religious reasons are okay.
- Only you should be in the photo — no friends, pets, or objects.
If your photo meets all the requirements, you’ll receive a confirmation that it was accepted. (Note: This only confirms the photo, not the card itself.)
Step 4: Final Step
Once everything is approved, the Campus Card Office will email your @rpi.edu address with detailed instructions when your card is ready for pick up.