The acceptable formats for incoming mail to faculty and staff are:

NAME
DEPARTMENT
BUILDING
RENSSELAER
110 8TH ST
TROY, NY 12180-3590

NAME
MAILSTOP
RENSSELAER POLYTECHNIC INSTITUTE
110 8TH ST
TROY, NY 12180-3590

The last two lines of the address must be 110 8th Street, Troy, NY 12180-3590.

Mail and parcels will be delivered to your mailstop NOT your office. The following formats will ensure your mail is delivered as efficiently as possible.

Mailstop information can be found on the RPI Directory page. To update your mailstop information, please follow the instructions here.

Placement of the address on the face of an envelope should conform to the following USPS specifications:

• The address should be in an area a half-inch from each side of the envelope.
• The top of the address should be no more than 2 3/4" from the bottom of the envelope.
• The bottom of the address should be no more than 5/8" from the bottom of the envelope.
• The area 4 1/2" by 5/8" in the lower right hand corner of the envelope should remain empty for bar code placement.

When hand-addressing mail, be sure to print legibly as failure to do so may cause delays in sorting by the U.S. Post Office. Computer-generated labels are preferred.

Campus mail consists of correspondence from one campus address for delivery to another campus address. We encourage the use of reusable interoffice envelopes to help prevent campus mail from being mixed in with outgoing USPS mail. When sending campus mail, please mark the addressee's name, department/mail stop and building on the front of the envelope. Departmental mail stops can be found in the online directory. There are mail drops for both interoffice (on campus) and outgoing (off campus) mail around the Rensselaer campus. To prevent campus mail from being mixed with regular mail, the campus mail must be separated from other outgoing mail. If there is campus mail in special envelopes, such as invitations, please bundle the special mail and clearly mark it with a note as "Campus Mail."

Confidential matter should be mailed in a clean, plain, and sealed envelope. This prevents misdirection, mishandling, or loss due to previous markings or lack of proper security. To protect sensitive information, mark the envelope "Personal & Confidential," or "To be opened by Addressee Only." Include the addressee's full name, department, and building. Do not send cash or other valuables through campus mail. Make sure confidential and/or personal correspondence is sealed.

Campus mail envelopes are reusable envelopes, ideal for in-house mailings. When using a campus mail envelope, make certain that all previous markings have been masked out. This ensures proper handling and direction to the intended recipient. Do not write an address between previous markings. Write the current addressee's information in the first blank space after the most recent recipient's address.